BOARD OF COMMISSIONERS MEETING AGENDA
EVANSVILLE CONVENTION AND VISITORS BUREAU
8:00 AM Wednesday, September 28, 2011
Pagoda Building
401 S.E. Riverside Drive
Evansville, IN 47713
I. Call to Order by Presiding Officer
II. Establish a Quorum
III. Approval of the Minutes from the Board Meeting dated, August 31, 2011 Schaefer/Roeder
IV. Approval of the Financial Statements dated September 23, 2011 Bauer/Warren
V. Presentation, Keep Evansville Beautiful, Gateway Beautification Project, Ann Ennis, President
VI. Committee Reports
A. Building and Grounds Committee Report, Bauer, No Report
B. Marketing Committee, Leader/Montrastelle/Roeder/Warren
C. Personnel Committee, McCarty, No Report
D. Grants Committee, Montrastelle/McCarty/Bauer/Warren
E. Budget Committee, Bauer/Shaw/Schaefer/Warren
VII. Action Items
A. Discuss and Consider Adoption of proposed Special Events Policy, Montrastelle/McCarty/Bauer/Warren
B. Discuss and Consider Special Event Grant Funding Request for the Kenny Kent Lexus Jazz and Wine Festival, Montrastelle/McCarty/Bauer/Warren
C. Discuss and Consider Evansville Events, Inc. “Resolution #0911†regarding the Bicentennial Celebration, Montrastelle/McCarty/Bauer/Warren
D. Discuss and Consider Annual Financial Audit as prepared by Weinzapfel Certified Public Accountants, Mark Schiff/Warren
VIII. Discussion Items
A. Discuss ongoing process in the development of Criteria for Large Scale Grants, Warren
B. Discuss ongoing process for Group Sales Meetings with Industry Partners, Warren/Whitehouse
C. Discuss ongoing Process with Lodging Booking Engine on VisitEvansville.com Warren/Libs
IX. Executive Directors Report
A. Update on Speakers Bureau Engagements
B. Update on New Marketing Initiatives
C. Update on Bicentennial Celebration
D. Update on STR Report Corrections
E. Update of Roof Repairs at the Pagoda
F. Group Sales Department, Whitehouse
G. Sports Marketing Department, Mourning
H. Tour and Travel, Leisure and Convention Services, Vezzoso
I. Marketing Department, Libs
J. Welcome Center Operations, Pillow
X. Board Announcements
XI. Adjourn