BOARD OF COMMISSIONERS MEETING AGENDA EVANSVILLE CONVENTION AND VISITORS BUREAU

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BOARD OF COMMISSIONERS MEETING AGENDA
EVANSVILLE CONVENTION AND VISITORS BUREAU
8:00 AM Wednesday, September 28, 2011
Pagoda Building
401 S.E. Riverside Drive
Evansville, IN 47713

I. Call to Order by Presiding Officer

II. Establish a Quorum

III. Approval of the Minutes from the Board Meeting dated, August 31, 2011 Schaefer/Roeder

IV. Approval of the Financial Statements dated September 23, 2011 Bauer/Warren

V. Presentation, Keep Evansville Beautiful, Gateway Beautification Project, Ann Ennis, President

VI. Committee Reports
A. Building and Grounds Committee Report, Bauer, No Report
B. Marketing Committee, Leader/Montrastelle/Roeder/Warren
C. Personnel Committee, McCarty, No Report
D. Grants Committee, Montrastelle/McCarty/Bauer/Warren
E. Budget Committee, Bauer/Shaw/Schaefer/Warren

VII. Action Items
A. Discuss and Consider Adoption of proposed Special Events Policy, Montrastelle/McCarty/Bauer/Warren

B. Discuss and Consider Special Event Grant Funding Request for the Kenny Kent Lexus Jazz and Wine Festival, Montrastelle/McCarty/Bauer/Warren

C. Discuss and Consider Evansville Events, Inc. “Resolution #0911” regarding the Bicentennial Celebration, Montrastelle/McCarty/Bauer/Warren

D. Discuss and Consider Annual Financial Audit as prepared by Weinzapfel Certified Public Accountants, Mark Schiff/Warren

VIII. Discussion Items
A. Discuss ongoing process in the development of Criteria for Large Scale Grants, Warren
B. Discuss ongoing process for Group Sales Meetings with Industry Partners, Warren/Whitehouse
C. Discuss ongoing Process with Lodging Booking Engine on VisitEvansville.com Warren/Libs

IX. Executive Directors Report
A. Update on Speakers Bureau Engagements
B. Update on New Marketing Initiatives
C. Update on Bicentennial Celebration
D. Update on STR Report Corrections
E. Update of Roof Repairs at the Pagoda
F. Group Sales Department, Whitehouse
G. Sports Marketing Department, Mourning
H. Tour and Travel, Leisure and Convention Services, Vezzoso
I. Marketing Department, Libs
J. Welcome Center Operations, Pillow

X. Board Announcements

XI. Adjourn

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14 COMMENTS

  1. What type of financial statements/accounting period would end on September 23, 2011 ? Also, that period end is tomorrow (Friday, 9/23). Means the accounting people would have 2 business days to close the books and publish statements. Must have some cracker jack numbers people at ERC , probably the ones who analyze all of the proposals which come before them in order to always vote 5-0. If they can crunch so well, why did the citizens have to pay for vetters ????

    • Well I just have to ask the obvious re. the annual financial audit: any relation to esteemed mayor there?

    • Audited financial statements are dated as of the last day of field work, not as of the end of the fiscal period.

      • Wouldn’t the “report date” be the date you are speaking of ? And the “financial statement date” would be as of (Balance Sheet) and for the period ended (P&L) the last day of the accounting period ? For example, on a 12/31 year end, the financial statement date is 12/31/x1, and the report date might be 5/10/x2 ? Bet you a beer on this !

  2. Also, not to seem bookish or anything . . . there was no ERC meeting on August 31, 2011 (at least according to their website), so that should be a 5-0 vote for approval. Folks, I hate to be blatant, but this bunch makes a mockery of their duties. Go to their website and read the August 12 and August 16 minutes. For the IceMen contract, there was ONE question asked, by Mr. Goldman: is it a contract or a license agreement ? That was good enough for everyone, it passes 5-0 ! They ask more questions about signage than about the Arena, Hotel, etc. combined. If you look up “Rubber Stamp Commission” in your browser, you will find a group photo of the ERC. Nice work folks, you are doing a bang up job !

    • Speaking of rubber stamps and asking questions. They sure put those folks at SALAD WORLD through an inquisition.

      The ERC asks plenty of questions about things that they understand.

      They ask very few about things that are over their head like vetting, sewers, IT equipment, and building hotels. They also put VenuWorks through the ringer if only about their SIGN in front of a temporary office.

      • Meanwhile, ERC owns the only two buildings on the Walkway that don’t comply with their own “historic” architectural standards.

  3. Ho, Ho: goes to show how much everyone is upset with ERC–this is the agenda for the ECVB. How dare the ERC pass themselves off as the EVCB ! Someone call the acronym police !

    • BG, the acronym of the Giga Society like ERC was invoked on a post and we all went off topic.

      • Joe Biden, perfectly acceptable to go off topic for a good cause. If someone posts an upcoming agenda for the Daughters of the American Revolution (DAR), I will post and be critical of the ERC

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