Rules for Special Event Applications Submitted to the City of Evansville Board of Public Safety

Rules for Special Event Applications Submitted to the City of Evansville Board of Public Safety

The City of Evansville Board of Public Safety (“Board”) hereby adopts the following rules governing the process and approval of applications for a special event permit submitted to the Board:

1. Time Period to Apply for Special Event. An individual or entity applying for a special event permit must submit the application to the Secretary of the Board of Public Safety at least sixty (60) days prior to the date of the event, but not more than one (1) year prior to the event; provided however, the Board may in its sole discretion approve an application for a special event not submitted within this time period.
2. Contact Person for Special Event. Each individual or entity applying for a special event permit is required to designate a contact person on the application. This individual shall serve as the point of contact for the Board and the relevant officer for the Evansville Police Department to discuss any issues with the application, including, but not limited to, the number of police officers or volunteers needed for an event, the date and time for the event, the proposed route for the event, the applicants obligation to notify neighborhoods and residents in the area of the event. The contact person must also appear in person on the date and time the special event application is being considered by the Board to address any questions the Board may have concerning the application or event.
3. Routes for Special Event. The individual or entity applying for a special event permit shall work with the relevant officer for the Evansville Police Department to determine the route for a run/walk event. With respect to run/walk events occurring in the downtown area of the City of Evansville, such events shall adhere to the routes designated by said officer unless an alternative route is approved by the Board based upon the circumstances.
4. Closing of Riverside Drive. To minimize the impact on downtown businesses, this additional rule will apply to those applications seeking to close a portion of Riverside Drive. Standard procedure shall be to only close the southbound lane of Riverside Drive for an approved event unless the Board, in its sole discretion, believes that the event’s size or activity warrants the closing of both sides of the roadway.
5. Barricades. An individual or entity applying for a special event permit may be required by the Board and/or Evansville Police Department to obtain barricades for an event. If barricades are required, the individual or applicant must request said barricades from the Secretary of the Board of Public Works and must execute an appropriate waiver and release of liability as deemed appropriate by the legal department for the City of Evansville. Non-profit entities must provide a copy of their 501(C)(3) to be eligible to

Exhibit A

receive barricades for free from the Board of Public Works. The Board of Public Works will establish an appropriate fee for all other individuals or entities requiring barricades for a special event.

6. Insurance. Each individual or entity applying for a special event permit shall provide a Certificate of Liability Insurance naming the City of Evansville as an additional insured in a form acceptable to legal counsel for the Board. The amount of liability insurance coverage required for a special event shall be left to the discretion of legal counsel for the Board, but in no event shall liability insurance be less than One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) in the aggregate.
7. Complaints. In the event any individual or entity desires to make a complaint concerning a special event, then such complaint must be made by filling out a written complaint form which can be obtained from the Secretary of the Board. The Secretary of the Board shall thereafter notify the Board. Any individual or entity may also make a complaint or raise a concern by appearing at a meeting of the Board.
8. Application for Special Event Permit. An individual or entity applying for a special event permit shall comply with all other requirements set forth in the Application for Special Event.