Input Controls:
a. No central point of journal entry control
b. Under a system of batch entry, input would be more accurate
c. Failure in the internal auditor function and reporting protocol. This oversight would have revealed the reconciliation failure.
d. Generally, the independent auditors do their testing procedures during the interims, i.e. testing of systems commence in the eight or nine month of the calendar or fiscal years, if the SBOA would modify their auditing techniques by advancing the those testing procedures, failure in internal controls may be prevented in the future.

BUY MONEY – POLICE (CITY)

a. In order to assist law enforcement, the Buy-Money
Program should adhere to IC 36-1-3 and, accordingly, the Administration needs to draft an ordinance and the Common Council pass to establish the fund.

PARKING METER FEES (CITY)

a. The Administration needs to establish a special fund
The parking meter fees will be directly deposited in accordance with IC 36-9-12-4.

SEPARATION OF BANK ACCOUNTS

a. The Utility funds are being deposited in the City bank
Account. The Administration needs to establish a separate bank accounts for the Utility only.

CONTRACTS (CITY)

a. The audit of SMG has never been performed in
Accordance with the contract between the City and SMG for 2006, and subsequent to 2006, a reviewed financial statement. It appears that Harding Shymanski was engaged to perform. We as the Common Council request a status report on those engagements and, if completed, a full report on the subsistence.

OVERDRAWN CASH BALANCES

a. Various funds are overdrawn during the calendar year
Due to the timing of the receipt of taxes, generally, property tax. The public would believe that we have over-drafted our checking account, but, these funds are comprised in one or two bank accounts. So, fund A has large balances, while Fund B is in the negative, but, the combined amounts are positive. Nevertheless, according to state law, this can NOT happen during the calendar year. As such, the Administration needs to request from the Common Council, at the direction of the Administration, by temporary ordinance, to loan funds from those funds that are un-restricted and not subject to grant provisions, whereby, any loan would be repaid before year’s end.
BANK ACCOUNT RECONCILIATIONS

a. In accordance to Indiana Code 5-13-6-1(e) “All local
Investment officers (Controller) must reconcile at least monthly to their financial institutions” As such, it should be the responsibility of the Internal Auditor to report the failure of the chief financial officer (Controller) to reconcile any and all public funds to the appropriate financial institution and that report should be presented to the President of the Common Council and the Chairman of the Finance Committee without repercussions.

ANNUAL REPORT

a. As specified in the Indiana Code 5-11-1-4(a), the City’s annual report must be posted on Gate-Way by the 1st day of March for the preceding year. The City has failed to file the annual report several times in the past. As such, the Internal Auditor should report to the Common Council and to the SBOA that the annual report has been filed on a timely basis.

PRESCRIBED FORMS

a. The Munis software fails to produce forms No. 208 &
209. These reports are imperative to the proper presentation of the books and records of the City of Evansville. The Common Council directs the Administration to correct the weakness in our software to allow the appropriate forms.

FINANCIAL REPORT OPINION MODICATIONS

a. The Munis software failed to produce the
Transactional detail necessary to verify to the control totals, i.e. the check book total did not match the bank reconciliation. We, the Common Council, at the direction of the Administration, will provide the necessary resources to correct the City’s IT weaknesses.

b. By allowing the general ledger to remain open until
July of 2012, the year-end control total of the published fund balances were affected by transactions in the current period causing the corruption of the data. The Common Council strongly suggest that the previous years ledgers be close promptly after the filing of the annual report. Any and all adjustments should be made in the current periods and reconciled back to those balances.

c. Within the Utility, the financial system was recorded
On the accrual basis of accounting. Although required by the Indiana Utility Regulatory Commission, the Utility must keep their reporting on the cash basis for the purpose of examination. In regards to the IURC, monthly entries should be reviewed and coordinated to convert the cash basis system producing accrual financial statements. Those entries should be reversed on the first day of the month.

INTERNAL CONTROLS OVER MAJOR
PROGRAMS IN ACCORDANCE WITH
OMB CIRCULAR A-133
FEDERAL GRANTS

INTERNAL CONTROLS OVER FINANCIAL
TRANSACTIONS AND REPORTING

a. Although, the SBOA, presented to the City an
Unqualified Opinion as to the adherence to the provisions of the City’s major Federal Grants, the SBOA cited the same weaknesses in the internal controls relative to the accuracy of the City’s financial reporting. As such, the action by the Common Council is reiterated per the above in reference to expected action of the City’s Internal Auditor. However, the SBOA disclaimed in regards to the Schedule of Expenditures of Federal Awards citing the aforementioned weaknesses.

b. Monitoring of Controls – The SBOA has directed the
Common Council to better understand and develop where necessary controls to assure the compliance thereof. As such, the Common Council should draft an ordinance whereby the Internal Auditor should be responsible to report any violations of those identified controls to the Council. In addition, the Common Council should engage experienced and qualified consultants to monitor and recommend further strengthening of controls.

epd activity report October 7, 2012

Next weekend, four University of Evansville alumni — all classical guitarists and former students of UE assistant professor of music Renato Butturi — will travel from as far away as Las Vegas to perform a reunion concert at UE.

The concert will begin at 7:30 p.m. Saturday, October 13 in Wheeler Concert Hall. Admission is $15 for the general public, $5 for students, and free for UE students.

The concert, co-sponsored by the Classical Guitar Society of Evansville and the University of Evansville, will feature Duane Corn ’90, Steve Dumbacher ’92, Tim Robinson ’91, and Troy Wright ’85 performing works by composers such as J.S. Bach, Gilbert Biberian, Jeffrey Van, and Luigi Boccherini.

Corn graduated from UE with a Bachelor of Music degree in performance as well as a Bachelor of Music Education degree. Upon completion of his studies at UE, Corn earned a master’s degree at the University of Cincinnati College-Conservatory of Music. Corn, now living in Lexington, Kentucky, is an active performer and teacher who has completed the Suzuki Guitar School teacher training for books 1, 2, and 3.

Dumbacher began his study of classical guitar at the University of Cincinnati CCM. After graduating from the University of Evansville, he went on to receive a master’s degree in performance from the University of Minnesota. Dumbacher now resides in Chicago and has performed throughout the United States. He works in the entertainment industry producing concerts and corporate shows globally.

Robinson grew up in a family of music educators and performers in Asheville, North Carolina, and Lexington, Kentucky. In 1991, he received UE’s prestigious Gumberts Award, presented each year to the most outstanding senior music major. Robinson went on to study in the Master of Music program at the University of Cincinnati CCM. He currently lives in Las Vegas and works in performing arts management.

Wright is a 1985 graduate of the University of Evansville, where he studied trumpet with James Bursen and guitar with Renato Butturi. He also received a master’s degree in classical guitar performance at the University of Cincinnati CCM. Wright is the guitar instructor at the Musical Arts Center in Cincinnati, where he has been teaching since 1995.

Upcoming Events
o 10/6 – Fall Festival parade – only Candidates to ride the float, our
float is #67, near the NW corner of Franklin and Fulton.
o 10/8 – Early voting begins in Clerk’s office
o 10/8 – 1st Ward meeting, 5pm, at VCDP.
o 10/8 – SIBA Candidate Night – Clarion Inn (Hwy 41 and Lynch Rd.), 5:30
o 10/9 – Last day for Voter Registration
o 10/11 – 3rd Ward Meeting – Dilegge’s, 6pm
o 10/12 – End of Reporting Period (4/14/12 – 10/12/12)
o 10/13 – Rick Riney’s Fish Fry, Noon – 5pm, Call 746-2462 for info.
o 10/15 – Early voting at libraries begins
o 10/15 – Sheet Metal Workers are canvassing, 6-8pm. Make sure the office has enough of your literature.
o 10/15 – Candidate Meeting, 5 PM, VCDP
o 10/16 – TSA, PFLAG, Veterans for Peace and Jobs for Justice Candidate
Forum – 6:30 pm at First Presbyterian Church on 2nd St., then at 8pm everyone is invited to watch the Presidential debate on big screen TV.
o 10/19 – Pre-Election (Campaign Finance) Report due by noon
o 10/22 – Linda Freeman fundraiser – Stockwell Inn, 5:30
o 10/23 – Ward Rally – 5th and 6th, Howell Park, 6:00pm
o 10/24 – Ward Rally – 2nd and 4th, VFW on Pollack, 5:30-7:30pm
o 10/25 – Local 104 PAC Party – Breakfast begins at 5:30 am, lunch and dinner begin at 11:00. Presentations at 5:30 pm.
o 10/25 – UNOE Sparkplug Banquet, 6 pm Walnut Room, Aztar Conference Center. RSVP by 10/18 to 428-4243.
o 10/27 – Saturday Early Voting
o 11/3 – Saturday Early Voting
o 11/4 – Candidate Sunday at Bethel Temple Community Church, 4400 Lincoln Ave, at the 9am and 11am services. RSVP to 477-8888, Mon- Fri 8-5
o 11/6 – Election Day – Yea!

Election Night – Hadi Shrine – 6 pm – Everybody is invited to watch the
election results with the Party.

“There will be more debates. And the election has not been decided by any means. But Obama’s supporters need to make it clear that the time for excuses is over. The president had no right to show up for a debate unprepared and offer an expectant nation an embarrassingly half-hearted performance. Progressive leaders, who represent Obama’s strongest and most faithful supporters, have an obligation to convey that message in the strongest possible terms. The president let his people down. And if he’s capable of doing that in an election that is clearly so important, it means he’s capable of doing it again if he wins a second term.” Bob Herbert, Huffington Post

“Before the first presidential debate, voters were telling CNN by nearly a 2-1 margin that they expected an Obama victory. Many commentators were ready to hold a coronation for the president. Now, by more than a 2-1 margin, voters who watched the debate are saying that Mitt Romney won it — and we have a horse race on our hands.” David Gergen, CNN

“I knew Barack Obama was miserable when he tried to give debate moderator Jim Lehrer the Puss in Boots eyes. “You may want to move on to another topic,” Obama implored Lehrer, a bit like a motorcycle thief begging a cop to take him into custody rather than let him stay with the surly biker gang that caught him. …The problem for Obama was that he always believed the most ludicrous version of Storybook Man. He once told a reporter, “You know, I actually believe my own [bovine excrement].” For a guy who supposedly gives wonderful speeches, he rarely persuades the unpersuaded or inspires those he didn’t already have at “hello.” That’s partly the fault of his speechwriters, who always did him the disservice of producing the kind of pedantic and clichéd boilerplate that Obama mistook for soaring oratory. He thought he smashed through the Democratic primaries like a battering ram through concrete when he mostly pushed on open doors.” Jonah Goldberg, New York Post

“Barack Obama was revealed to be the empty suit with a great gift of gab and a talent only for appealing to the nation’s guilty conscience. Some of us recognized the empty suit four years ago. Like all great salesmen, he can charm prospective customers when he tries, but without a teleprompter he’s hopelessly lost at sea. On Wednesday night, he forgot whether he was selling rubbing alcohol or ladies’ corsets, and it showed.” Wes Pruden, Washington Times

“Romney out-debating Obama, scoring stinging points about the economy, debt, Obama Care and the size and role of government was a sobering revelation to the media and Dem operatives. Obama reacted to Romney`s attacks as best he could almost as a virtual rookie in the field of political combat. That Romney spoke with passion and conviction was even more vexing. Surely, the viewers must understand that he is lying, the network anchors must have thought to themselves! What the media and Dems could not comprehend is that what Romney was saying made eminent sense to the American public, which public opinion polls have long told us is more attune to the Romney limited-government message than to the Obama expansive-federal government Weltanschauung. And here was Romney speaking directly to voters without the necessary filtering of the press elite, which, in the words of a New York Times editor, reflects a cosmopolitan-urban view of the world. Well, the American voter does not have such sophistication as the media elite.” Paul Gregory, Forbes

“Perhaps many people, like me, had forgotten that during the 2008 campaign Obama never showed the kind of mastery in debates that he routinely demonstrated in campaign speeches. He out-debated John McCain, but during the primaries he was often bested by Hillary Clinton. She wasn’t able to use those debate performances to move the needle. Now we’ll see whether Romney can.” Eugene Robinson, Indianapolis Star

“YES WE WILL RAISE TAXES $1 TRILLION” Joe Biden, Vice President of the United States