A Comment From Classykvillepolitics We Felt Worth Re-posting.
Feb 9, 2016 at 12:18 pm
Dear CCO Editors
I agree completely with you in regards to the City Council meetings needing to continue to be verbatim.
If Miss Mosby decides as President to encourage such an action, I would hope the City Council takes an actual vote on this. I find it to be the epitome of sneagal for such a decision to be made by the President only.
Furthermore, I would encourage readers to note that ALL the major Councils, Boards, and Commissions in Evansville and Vanderburgh County do verbatim transcription of their meetings. I find it to be an extremely bad precedent for the City Council to suddenly make this type of operational change after just a few public meetings.
For the record, the Open Door Law requires (per Indiana Code 5-14-1.5-4(b)) that memoranda of meetings be maintained:
As the meeting progresses, the following memoranda shall be kept:
(1) The date, time, and place of the meeting.
(2) The members of the governing body recorded as either present or absent.
(3) The general substance of all matters proposed, discussed, or decided.
(4) A record of all votes taken, by individual members if there is a roll call.
(5) Any additional information required under Indiana Code 5-1.5-2-2.5 or Indiana Code 20-12-63-7.
Part of what the Open Door Law covers are the recordings of the meeting. A public agency such as the City Council is withing the “spirit†of the Open Door law by using recordings of the meetings,
Furthermore, the City Council is NOT legally obliged to transcribe verbatim the tape recording. The Open Door Law’s memoranda requirements do not require a verbatim transcript of a meeting, and the Access to Public Records Act does not require a public agency to create a record that it is not legally required to create.
In conclusion, I would like to know the actual reason that Miss Mosby has suddenly pounced on the change from transcribed to just using the audio files. Audio only files are hideous for a variety of reasons, least of all that if a person does not properly use the microphone, then what they said is lost.